HOW TO WRITE A HIGH-QUALITY PDF FOR PRINTING
FROM MICROSOFT POWERPOINT
PC USERS:
[15 Steps]
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

1. File > Page Setup...



2. Page Setup > Letter...

[ top ]
3. File > Print...

[ top ]

4. Select Adobe PDF as your printer at top of menu

[ top ]

5. Scale to fit paper [this will scale your poster down proportionally to fit the page size] - Trust me :)

[ top ]

6. Print > Properties...

[ top ]

7. Adobe PDF Settings > Edit...

[ top ]

8. Make your General Settings window look like this:

[ top ]

9. Make your Images Window look like this... [NO Downsampling, NO Compression, 600dpi]:

[ top ]

10. Select (check) "Embed All Fonts"...

[ top ]

11. Make your Color Settings window look like this [RGB: ColorMatch RGB]...

[ top ]

12. Save the Preset! (1) [Save As...] (2) use the filename"PhotoServices.joboptions" (3) Click Save

[ top ]

13. Your PDF Settings window should now look like the one BELOW:
If they do, then Click OK
If your window does NOT look like the one below, return to the top of this HowTo Guide and re-check your steps

[ top ]

14. Save your Poster PDF... [I recommend saving the file inside the same folder that your original Powerpoint (.ppt) file resides]

15. You have just successfully written a PDF that will provide crisp text and high-quality imagery on a large-format print.

What Remains to be done:
1. Open the PDF in Adobe Acrobat to double-check formatting, image quality, general look of poster file
2. Once file is verified for correctness email the file to: photoquestions@id.ucsb.edu.
3. Include the final dimensions of the poster in the email (i.e. 36"x48", please leave 1/4" white border")


We will check the file for quality, compatibility, and printability and respond back letting you know your project is in good hands.
[back to top]